2013 Registration document and annual financial report - page 87

Registration Document 2013
85
Corporate responsibility
2
Measuring and assessing our performance
Indicators
Breakdown by type of waste:
ƒƒ
the amount of waste recorded is the amount collected by the
service providers;
ƒƒ
the total amount of waste produced by a hotel over the year is
reported, regardless of the source (lodging, food services, etc.)
or disposal method (landfilled, recycled, incinerated, etc.);
ƒƒ
returnable waste is not reported since by definition it is recovered;
ƒƒ
data are reported for five main types of waste: unsorted non-
hazardous waste, food waste, paper/cardboard, glass (bottles,
packaging) and plastic packaging;
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the proportion of each type corresponds to its percentage of the
total quantity of the five types produced.
Data control
Data are reported by the suppliers. If there are several suppliers in
a country but only some of them have reported the requested data,
it is possible that the country’s data will be incomplete.
Purchasing
Scope of reporting
The indicator tracking the Group’s consolidated volume of purchases
(€3.5 billion in 2012) covers all of the hotel operating structures and
includes purchases from certified suppliers, as well as estimated
purchases fromnon-certified suppliers by the 21 country Procurement
Departments.
The other indicators cover purchases from certified suppliers.
Data are reported from the corporate Procurement Department
and from the 16 country Procurement Departments representing
the largest purchasing volumes.
The 16 procurement departments that reported data were:
Australia, New Zealand, Poland, Portugal, Belgium & Luxemburg,
the Netherlands, Hungary, Italy, Brazil, Morocco, Spain, France,
Germany, the United Kingdom and Switzerland.
The contracts reported in 2013 ran for various times depending on
each country organization’s local purchasing procedures. Reporting
standards are now being harmonized to deliver consolidated data
for contracts in effect over a full-year period.
Indicators
ƒƒ
REACH: percentage and number of REACH-related contracts
with a signed REACH statement.
ƒƒ
Procurement Charter 21: percentage and number of contracts for
which the current or 2010 Procurement Charter 21 has been signed.
ƒƒ
Assessing supplier corporate social responsibility performance:
yy
number of audits performed with EcoVadis or other third-party
during the year;
yy
number of remedial action plans requested from suppliers
during the year;
yy
number of remedial action plans implemented by suppliers
during the year.
Data collection and control
Depending on the indicator, data may be reported by suppliers,
buyers (via online reporting applications) and/or third parties.
They are initially checked by the country Procurement Manager,
who ensures that they are accurate and consistent with the rest
of the information.
They are then re-checked by the corporate sustainable procurement
reporting manager.
Purchasing audits review compliance with the three sustainable
procurement issues described in the Indicators chapter.
Plant for the Planet
Reporting scope and frequency
Plant for the Planet indicators cover all of the owned, leased,
managed and franchised hotels participating in the program. Data
are collected based on the payment campaigns conducted in
June and December of each year.
Indicators
ƒƒ
Number of participating hotels.
This figure is based on the number of payments received
by Pur Projet and its partners during the year.
ƒƒ
Number of trees financed.
This figure is calculated by dividing the sum of donations received
by Pur Projet and our traditional NGO partners in the Plant for
the Planet program by the unit cost of the trees, as reported
by these same partners.
Data collection application
The data are inputted into the Plant for the Planet model in our
OPEN social responsibility management application.
Data control
Since 2003, the indicators have been controlled directly by Pur Projet,
our partner in charge of supervising and managing the Plant for
the Planet program.
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